PTO MINUTES FROM LAST YEAR ARE ARCHIVED IN
THE SCHOOL OFFICE. IF YOU WOULD LIKE TO REVIEW ANY OF THE MINUTES, PLEASE ASK ELAINE IN THE OFFICE FOR A COPY.
2009-2010 MINUTES WILL BE POSTED HERE THE WEEKS
FOLLOWING EACH OF THE REGULAR MEETINGS.
Kachina Country Day School North
PTO Meeting Minutes
Meeting called to order at 4:00 PM, Nov. 18, 2009.
October meeting minutes read by Jenny Bishop.
Minutes accepted.
REPORT OF OFFICERS
TREASURER’S REPORT
Lori Glover reported the balance of $6,742.24.
Balance includes checks from cookie dough, but not
the payment to the cookie dough company, or the payment for bookstands.
PRINCIPAL’S REPORT
Aftercare changes have been made to increase security. Most significantly a second staff member
has been added until 5:15pm. Also, ID cards have been issued to ensure the children leave with the correct person.
McGruff the crime dog will visit us on Friday, Dec. 11th – linked to amber alert
program, doing 4 mini-assemblies, parents can sign up before or on the day for ID cards with emergency info about their children.
Tax credit – a new flyer was made for the field trip to make it clear that money used for
the field trip counts toward parents’ tax credit total, meaning money for the trip can be refunded by tax dollars
Challenger trip is $30, which is more than general admission, but includes the extra programs and
staff time for the school field trip, which are not included in a general admission to the public.
Looking into the possibility of a sleep over party at school - awaiting response from the synagogue
for permission to have students in the building over night.
Mr. Steve taking questions:
Question posed about the vending machine from Kim Edwards. Representing 6 other parents/families,
referencing challenges to kids in kindergarten fussing over the machine, students coming with bags of change, sharing with
others, and using snacks instead of bringing a lunch. Ms. Julie and Ms. Marla have to spend a good portion of their time fighting
with the kids to keep them away from the machine. Sheryl Miller and Crystal were mentioned as other moms with concerns.
Lengthy discussion followed with thoughtful contributions from all present.
Steve moved to table the discussion for now, saying “We will address the problems brought
to light, and pass those concerns along to Ms. Kline as well.”
Kris – we will send home guidelines about use of the vending machine; we will leave the machine
on for now, and take out some of the poorer nutritional choices.
Mr. Steve had to leave but assured the PTO he would get the teachers’ feedback about the vending
machine.
COMMITTEE REPORTS
FUNDRAISING
Cookie Dough Sale – Chair, Beth Betcher – Lori Glover reporting since Beth couldn’t
be here. Distribution schedule outlined. Volunteer sign up passed around. Friday morning will be pie throwing at Mr. Steve
for top 10 cookie dough sellers. Coach and Ms Julie will be helping out. Profit from this event looks like it will be about
double what last years’ brought in.
Farelli’s Supper Club : “Thank you”
note received, but haven’t heard about how much was raised. Sounds like 5 families went. Not expecting much money back.
Chick-Fil-A – Bill Kostel: date set for Monday,
Dec 7th. Bill Kostel made a nice sandwich board sign for posters and
announcements for PTO events.
Panda Express – Paula O’Connor: Scheduling for January. Waiting
for answer back.
Harkins fundraising was suggested by Dana Lam
Barnes and Noble – Jenny Bishop: Event is shaping up nicely and gift wrap table is about half
filled. Flyers and vouchers will be sent out Monday.
Uniform sales – Anna Kiel: question about light blue and light grey shirts answered by Kris,
they are allowed but the school is not selling new ones. Lori said Ms. Elaine might want the older uniforms with more wear
and tear to hand out for students in need. Some in too bad a shape will be set aside for that purpose. Send out a new call
for used uniforms in a flyer and email also. Drop off in office.
Fry’s cards – 31 cards linked, $16,600 earned
Vending Machine – Kris Johnston: The power cord
needs to be covered until a proper cord to go along wall and door frame is purchased. Out of order right now, waiting for
ordered part to arrive, should be fixed in 2 days. Suggestion to set up times for someone to monitor the kids when machine
is running. Novelty is wearing off, but if it doesn’t we can get help to control the traffic flow around the machine.
Water bottles – money coming in again; cooler fixed now.
Fundraising Committee will discuss school store more. No one has stepped up to chair it yet. PTO
will decide after hearing from the committee.
Food Drive – Susan Duffield: 78 lbs collected
last wk. 50 lbs from kindergarten alone. Ms. Spitzke’s class is very involved. More food is coming in this week. Paradise
Valley Emergency Food Bank is very excited. Help wanted with carrying out on Friday. Request to put out sign on Bill’s
new sandwich board and be listed on the marquee.
OLD BUSINESS
Book stands have been ordered and are starting to arrive from various venders. They turned out to
be less expensive than originally priced, only $400 instead of $500. Just need to get them inventoried and marked before delivering
to classrooms.
Caps/gowns for 8th Graders: 8th grade having their own fundraiser for caps
and gowns; no longer relying on PTO funding.
Caps/gowns for Kindergarten: We need at least 18, since the classes are having separate graduations.
Lori ran the numbers on the coupon we had and explained the savings. Tassels will be about $4 per child for future years to
purchase once we have the gowns. Jenny moved to approve purchase of caps and gowns for kindergarten and motion carried.
Susan Duffield volunteered her husband to help install the new playground, but he’s been too
busy so far. Not sure when he’ll be able to do it. Bill Kostel volunteered to help. Detailed discussion followed. It
was decided that Mr. Steve will walk Susan through the area, so they can work on it over the weekend. Note: This is NOT the
equipment that was on the news that is falling apart; this is equipment from a local church. Cookie Dough money was designated
to help with playground improvements, so those funds may be used to pay for installation if needed.
NEW BUSINESS
Health Walk: Marla Molvin, our kindergarten aide, has
proposed a health walk as fundraiser on track in playground. Everyone would be
welcome, bringing dogs and whole family, and we could have t-shirts. This would be like a walk-a-thon where participants seek
sponsors to pledge a certain amount for each lap a participant walks.
Bike rack: The school found one for $100, but need to have it installed. Need approval from the
synagogue to install. Motioned and seconded to go ahead with installation once approval is received.
Aftercare is running short of activities for the kids to do. 1st hour is homework club.
Need donations of board games and card games, toys, and G rated movies (DVD or VHS).
Scholastic Book Fair – date change to Feb 8th, 2010 was successful. Still need
chair person for this event. Lots of helpers already signed up. Kris will chair, but needs help with at-school events like
Donuts with Dads and Muffins with Moms, art fair or open house on Wednesday evening that week. The workshop at scholastic
warehouse is coming up. Chair position requires a commitment of two weeks for preparation, promotion, set up of event, and
take down. Scholastic’s “Tool Kit” is available online.
Bill Kostel asked about how to order uniforms, and if we could add a link on PTO or Kachina website
to order for Christmas gifts. He also asked about the possibility of gift cards for aftercare.
The next Fundraising Committee meeting will be Dec. 2nd.
The next PTO meeting will be Dec. 9th, before the book fair.
Motion to adjourn made, seconded.
Meeting adjourned at 6:00pm.
