KACHINA COUNTRY DAY SCHOOL NORTH

Meeting called to order @ 3:45 PM November 4.

September minutes were read by Sonja Columb.

Correction made to minutes that fundraiser with Barnes and Nobles is to be at Desert Ridge Mall not Kierland location.

Minutes accepted.

REPORT OF OFFICERS

TREASURER’S REPORT

Balance on hand in bank account as of October 5^th is $1073.3 before making payment for Spanish Program purchased.

Minimum balance before service charge is incurred is $100.00

Treasurer’s report is available upon request.

Minutes accepted.

PRINCIPAL’S REPORT – STEVE PRAHCHAROV

           Mr. Steve reported that a playground set has been donated by a church of one of the teachers.  It is in good condition and is bigger than the other set.  $100 was paid to move the set but as of this time there is no space ready.  There will need to be a machine rented that will level off the old playground area.  It will then need to be installed, anchored and sand brought in.

PTO was informed that Ms. Lance will be leaving soon and be gone on a  pregnancy leave for four months.  There is an individual lined up to take over her position while she is gone.  There will be a “Meet the Teacher” on Friday, October 30^th and then the teacher will start the following Monday.

Fall festival is to be Friday October 30^th from 5:30 to 9:00.  Information will be sent out to buy tickets in advance.

The vending machine is now upstairs in the hallway by the elevator.  It must be unplugged on Thursday and Friday evenings so as to not to be used by the Jewish school.  President will be handling that as well as making change available in the office for refunds if the machine malfunctions.

There is still possibility that the junior classes may start a program to sell drinks.

The principal put up for vote to have an individual to come and administer the seasonal flu shot.  This was put up for vote and was not accepted.

Some concern was expressed at this time by a parent over the afterschool program being understaffed.  The principal expressed that an extra staff member has been assigned up until 4:30 p.m. to accommodate the larger number of students in aftercare.  Parents were welcomed to express concerns and this will be addressed by the principal.

            The possibility was discussed of having identification cards as well as making sure that the parent has to sign out their child with a staff member overseeing, and obtaining help from a parent or high school student who is looking for credits in a community service activity to assist after 4:30 pm.

FUNDRAISER COMMITTEE REPORT

1.  Barbecue and raffle did make $440 even though it was primarily a social event.
2. Cookie Dough Sale: This has started and packets have been sent home to families.  Posters were made and are displayed throughout the school by the students.  The top ten sellers will have their names entered into a raffle with the prizewinner receiving the win of tossing a pie at Mr. Steve.
3. PTO Dinner Night Out:  Farelli’s cinema will be sponsoring Kachina.  The day is Sunday November 8^th.  A family rated movie will be shown as well as refreshments/dinners will be sold and a portion of movie/dinner proceeds will go to the PTO fund.

Chick Fil-A dinner out is Monday, December 7^th at 5-7:30 dine in only, Tatum and Cactus location.  Flyers will be sent out with stickers that can be taken home.  A portion of sales will be given to the PTO fund.

Several other restaurants are being researched for January through May night outs and volunteers are needed to assist in setting these up.

4. PTO Used Uniform Sale:   $64.00 have been raised.  To make these racks more visible a suggestion was made by the president to display these on the sidewalk on the side of building.  Suggestion was made to pick a specific time to be put in a flyer that will be sent home with the students as well as to display the rack by the aftercare pickup area.
5. Barnes & Nobles Book Fair Fundraiser:  This is taking place on December 12^th.  The PTO will receive either 10% cash back or 15% in gift cards to purchase books up to $2000 dollars.  This  includes the restaurant and can be used in conjunction with student/teacher discount cards.  The manager informed the parent in charge of this fundraiser that even cards will be accepted and go towards this fundraising a few days before and after.

Gift Wrapping:  Volunteers will be needed to be available in 2 shifts between 2-6 pm to wrap gifts.  It is suggested that there be at least four individuals present to wrap.  All tips will be accepted and paid directly to the PTO Fund.

Any class can also give a presentation i.e. a play inside the store organized by their class and headed by the teacher.

6.  Parent needed to head up the Paradise Valley Food Drive

OLD BUSINESS

1.  Spanish Program:  This has arrived and is now being used.
2. Fry’s Food Card:  Total sales are $10,404 with 30 cards now being used.  We need $50,000 in sales to have any cash rewards.
3. Water Bottles still being sold as well as Krispy Kreme certificates which are almost sold out.
4. Book Stands:  Ms. Paget Merriman presented a letter that is available upon request.  She has requested that the PTO consider the purchase of 98 stands at a rate of $4.99 each.  All stands that are presently being used by the school have been accounted for.  The new stands will all be labeled, so that they will remain in each designated classroom.  The total cost will be $489.02.

Request will be made to Mr. Steve to see how the budget is allocated as these should be available in public record.  The question was raised by Mary Lynn Kelly whether the book stands would fall under educational materials to be purchased by the school or by PTO funds.  This discussion was tabled due to length of meeting.

NEW BUSINESS

1.  CAPS AND GOWNS FOR KINDERGARTNERS/8^TH GRADERS:  In the previous school year it was voted on that the PTO would purchase 15 sets of graduation caps and gowns that would remain the property of the school.  A request was made by the treasurer that the PTO consider purchasing an additional 25.  If this is done by October 31^st we could save $60.00.  However after some discussion, the decision was motioned by the treasurer and seconded to wait on this purchase until the future and to instead go ahead with purchasing the book stands for the school.  All with the exclusion of one parent voted in favor and was accepted by the PTO to move forward with the purchase of the book stands.
2. TAX CREDIT FUNDS:  Some discussion took place regarding the allocation of funds donated for the tax credit.  This was to be researched further if a parent can choose where their donation is allocated to extra activities such as field trips.
3. PLAYGROUND EQUIPMENT:  One of our parents, Susan Duffield,  has volunteered to check out the possibility of a private construction overseer coming to school and analyzing the situation to see if this can be done by volunteers.  This would expedite this project tremendously and would be greatly appreciated.
4. SCHOOL STORE:  There has been discussion that there be a school store set up and overseen by the middle school age students to sell stuffed animals, key chains and etc. with the school logo.  There is an individual researching this possibility.  Any input on this is greatly appreciated.
5. BRAIN TUMOR WALK:  This is to take place Saturday.  Ms. Kline has agreed to sponsor any student that signs up.  A flyer was suggested to be sent out this week.

MEETING ADJOURNED:  A motion was made by Lori Glover to conclude meeting and seconded by Sonja Columb.  Meeting adjourned at 5:30 p.m.